Rooms File

The Rooms file maps the physical inventory to your Rates. It describes the room types available for sale under each rate, and its occupancies field determines which occupancy combinations are accepted for each product.

Purpose

This file is used to define:

• hotel code
• rate code
• room code
• room description
• active status
• external code
• standard occupancy
• valid occupancies

Example

Download the example Rooms file (CSV)

Occupancy string (occupancies): uses a standard Adults-Children-Infants format, delimited by | (e.g., 1-1-0 means 1 Adult, 1 Child, 0 Infants).

Field definitions

Field	Type	Description
hotelCode	String	Unique code of the hotel.
rateCode	String	Rate plan associated with the room.
roomCode	String	Internal code identifying the room type.
description	String	Human-readable room description.
active	Boolean	Indicates whether the room is active.
externalCode	String	Supplier or external mapping code.
standardOccupancy	Integer	Standard room occupancy used as the baseline for pricing.
occupancies	String	Valid guest combinations in the format Adults-Children-Infants, separated by |.

Occupancy format

The occupancies value follows the format:

Adults-Children-Infants

Examples:

• 1-0-0: 1 adult, 0 children, 0 infants
• 2-0-0: 2 adults, 0 children, 0 infants
• 2-1-0: 2 adults, 1 child, 0 infants

This lets Travelgate know which combinations are valid for each room and ensures pricing logic aligns with the room's actual capacity.

Notes

• roomCode must be consistent across all pricing and restriction files.
• standardOccupancy is often used as the base for occupancy-based pricing rules.
• occupancies may contain multiple valid combinations in the same row.