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How to load free of charge rates for children and babies in Inventory Extranet

Currently, there are certain Channel Managers that cannot load their prices indicating free charges for child and baby occupancies. To address this issue, we have introduced a new feature that enables Buyers to specify rates that work with free child/baby. In this case, when you create or edit a rate, you will have the option to set passenger conditions in the contract terms.

How can I configure free of charge rates for children and babies?🌟​

To ensure a smooth transition for our existing product, both check-boxes will be left unchecked by default. This means that the system's behavior will remain unchanged by default.

how_to_load_free_of_charge_children_babies_1

Price Calculation💡​

As you may know, Inventory works with three different types of price, and each Channel Manager loads their product using one of them:

  1. Room Price

    The Room Price is not going to be affected by this new feature: All the room occupancies have the same price unless there are pax supplements loaded.

  2. Occupancy Price

    The Occupancy Price is not going to be affected by this new feature: This price already updates the final price for each occupancy with no additional calculations from the Inventory system.

  3. Standard Occupancy Price

    This type of price will be affected. Child and baby passengers will be considered as free pax depending on the Free of Charge set value.

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For clarity in the following cases, please use the occupancy distribution format of Adult-Child-Baby. For example, '2-0-0' represents 2 adults, zero children, and zero babies.

Study Case of Price Calculation for a Standard Occupancy of 3:​

  1. Under Standard Occupancy:

    OccupancyCommentsOccupancy Price
    1-0-0-1-0-0
    1-0-1-1-0-0
    1-1-0If free child checked.1-0-0
    1-1-0If free child unchecked.2-0-0
    2-0-0-2-0-0

  2. Equal to Standard Occupancy:

    OccupancyCommentsOccupancy Price
    1-1-1If free baby checked: Child is considered as an adult and the baby as a free pax.2-0-0
    1-1-1If free child checked: Both paxes are coing to be considered as a free pax.1-0-0
    1-1-1If both free child and free baby checked: Both paxes are coing to be considered as a free pax.1-0-0
    1-1-1If neither of them are checked as free: No changes.3-0-0
    3-0-0-3-0-0

  3. Above Standard Occupancy:

    Occupancy 3-0-1

    OccupancySupplementsCommentsOccupancy Price
    3-0-1NoIf free baby checked: The baby is considered as a free pax.3-0-0
    3-0-1NoIf free baby unchecked: The baby is considered as an adult.4-0-0
    3-0-1YesIf free baby checked: Check the Pax Supplements section for further details.3-0-1
    3-0-1YesIf free child unchecked: No changes.3-0-1

    Occupancy 3-1-0

    OccupancySupplementsCommentsOccupancy Price
    3-1-0NoIf free child checked: The child is considered as a free pax.3-0-0
    3-1-0NoIf free child unchecked: The child is considered as an adult.4-0-0
    3-1-0YesIf free child unchecked: The child is considered as an adult.3-1-0
    3-1-0YesIf free child checked: Check the Pax Supplements section for further details.3-1-0

    Occupancy 3-1-1

    OccupancySupplementsCommentsOccupancy Price
    3-1-1NoIf free baby checked: The child is considered as an adult and the baby as a free pax.4-0-0
    3-1-1NoIf free child checked: The child is considered as a free pax.3-0-1
    3-1-1NoIf both free child and free baby checked: Both child and baby are free of charge.3-0-0
    3-1-1NoIf neither of them are checked as free: All the paxes are considered as adults.5-0-0
    3-1-1YesCheck the Pax Supplements section for further details.3-1-1

    Occupancy 4-0-0

    OccupancySupplementsCommentsOccupancy Price
    4-0-0-No changes4-0-0

Pax Supplements💡​

If the free of charge checkbox is selected, the passenger supplement will always be treated as an Exclusive type, regardless of whether the supplement is specified as an Amount or Percent.

For example, for a Standard Occupancy of 3:

  • The Standard Occupancy value is 3

  • 3-0-0 = 300€

  • Child Supplement = 50€

  • Baby Supplement = 10€

    Occupancy 3-0-1

    TypePaxCommentsSupplement
    ExclusiveBabyIf free baby checked.10
    ExclusiveBabyIf free baby unchecked.10

    Occupancy 3-1-0

    TypePaxCommentsSupplement
    ExclusiveChildIf free child checked.50
    ExclusiveChildIf free child unchecked.50

    Occupancy 3-1-1

    TypePaxCommentsSupplement
    ExclusiveBabyIf free baby checked.10
    ExclusiveBabyIf free baby unchecked.10
    ExclusiveChildIf free child checked.50
    ExclusiveChildIf free child unchecked.50

Channel Manager Updates💡​

When the Channel Manager updates a product for a specific rate that has Free of Charge configured, the set Free of Charge value will always prevail over the update. This means that our system will always treat the particular passenger as a free passenger, regardless of any updates made by the Channel Manager.

DETAILED PRICE CALCULATION STUDY CASE🔎​

For the following room occupations:
how_to_load_free_of_charge_children_babies_9

And the same occupancy price for all the rates: how_to_load_free_of_charge_children_babies_10

The following price calculation logic will be applied:

Occupancy 1-2-0

RateOccupancyOccupancy PricePriceComments
All Free1-2-01-0-010€Since the child is excluded from the price calculation and a price is already loaded for 1 adult, we use this price. If no price were set for 1 adult, there would be no availability for this occupancy.
Child Free1-2-01-0-010€Since the child is excluded from the price calculation and a price is already loaded for 1 adult, we use this price. If no price were set for 1 adult, there would be no availability for this occupancy.
Baby Free1-2-03-0-012€The rate does not include "Free children" so the price pushed for 3 adults is returned.
None Free1-2-03-0-012€The rate does not include "Free children" so the price pushed for 3 adults is returned.

Occupancy 1-3-0

RateOccupancyOccupancy PricePriceComments
All Free1-3-01-0-010€Since the child is excluded from the price calculation and a price is already loaded for 1 adult, we use this price. In this case, we avoid the specific price calculation for standard occupancy and use the price loaded for 1 adult.
Child Free1-3-01-0-010€Since the child is excluded from the price calculation and a price is already loaded for 1 adult, we use this price. In this case, we avoid the specific price calculation for standard occupancy and use the price loaded for 1 adult.
Baby Free1-3-01-3-0* (with child supplement)19€The rate does not include "Free children" so the calculation uses the standard occupancy price and adds the child supplement.
None Free1-3-01-3-0* (with child supplement)19€The rate does not include "Free children" so the calculation uses the standard occupancy price and adds the child supplement.
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Discover more by diving into our Inventory Documentation 🚀